It is the responsibility of the chair of the conference to ensure a clear record is made of every case conference.
How to do it
The outline of the child protection plan will be drawn up immediately following the conference. The minutes will follow within 10 working days of the meeting. If any person who attended the meeting is of the opinion he or she has been misreported, they should contact the chair immediately.
If the chair agrees that the minutes are significantly in error, they will be amended. If the amendment is minor the error can be noted and brought to the attention of the next case conference.
The parents who attend the case conference will receive a record of the minutes, unless the chair has made the decision that these minutes will be restricted from them.
Where a professional does not agree with any recording of the minute, and agreement cannot be reached with the chair of the case conference, the matter should be discussed with line managers. Only if line managers cannot agree then the matter should be referred to the Quality Assurance Manager for Services for Children and Young People (telephone 256923), who will bring this to the attention of the Chair of the Islands Child Protection Committee this will be through the child protection registrar. Consideration will then be given to referring the matter to the Monitoring and Evaluation Sub-Committee.
The child’s view must be a standard heading recorded in all minutes of child protection case conferences.