Each agency invited to attend the conference must provide a written report to the Child Protection Conference which summarises their involvement with the family and their knowledge of the child’s health and development as well as their view of the parents’ capacity to safeguard the child and promote the child’s welfare. The information provided should include careful consideration of the impact that current and past family functioning and history are having on the parent’s capacities to meet the child’s needs.
The authors of reports should arrange to explain and discuss the report with the child (if of sufficient age and understanding) and the family at least 24 hours before the conference, except where to do so would jeopardise the safety of the child or any criminal investigation/proceedings. Agency representatives must come to the conference expecting to share the report they have prepared and to highlight all important points.
Agencies should check their records for factual data such as immunisation history, clinic attendance, school attendance etc. Relevant adult records should also be scrutinised.
All those providing information should take care to distinguish between fact, observation, allegation and opinion.
Any particularly sensitive or confidential information should be drawn to the attention of the Conference Chair.
Authors of reports should ensure there are sufficient copies available to the conference meeting.
GOOD PRACTICE GUIDANCE:-
- Health personnel will provide reports which collates all the relevant child and family health information, including how health issues affect parental capacity to adequately provide for the health, safety and welfare of the children
- Education personnel will collate and check all relevant records, including school attendance and pastoral information
- The Police will check records of all known adults who have a significant involvement with the child and also check domestic violence records. Their report needs to contain all previous convictions relating to drugs or alcohol, violence including domestic abuse, sexual offences or dishonesty where relevant to the child’s welfare
- The Probation Service will check records including licence conditions